Community associations thrive when board members and the vendors they work with feel confident in their insurance management.
All contracted service providers and vendors must adhere to the instructions below. For more information, please contact us.
If you are a contracted vendor, login to your vendor portal for information regarding payments, insurance management documents and more.Sign In
Vendor Information Form
We request that contractors, suppliers and vendors complete and return the Vendor Information Form below with their first invoice or contract. This form allows for initial setup and is used to update information.
You may download the form as an Adobe (.pdf) file to complete by hand or as a Word Form Field Document. Please return the completed form to us via mail or email. Invoices will be paid after this form and applicable insurance certificates are supplied.
Vendor Insurance Requirements
Please provide an insurance certificate, naming the client association and Community First as insureds, with a minimum of $1,000,000 comprehensive general liability coverage per location (for bodily injury and/or property damage), workers' compensation and fidelity bond coverage for employees.
Vendor Payment Process
CFAM processes approved invoice payments weekly. Invoices (and lien waivers when appropriate) should be billed in the name of the association: Community First Association Management, 3721 Griffin Lane SE, Olympia WA 98501.
Please provide a Contractor Lien Waiver when submitting invoices, with the exception of service contracts not exceeding $3,000. Lien waivers are necessary for invoices and/or projects costing more than $3,000. If you’re in need of assistance, please contact us.